June 26, 2011
June 26, 2011
June 29, 2011
22.417.1 - 22.417.19
Dark, Dim and Daring: Our process for rapidly reducing our collection to create space for teaching and learning services.To accommodate the need for flexible and technology-enhanced teaching and learning space, aswell as a proposed campus initiative for a “learning emporium” for undergraduates, our librarywas charged with removing all materials from an entire floor, while maintaining access tomaterials and study space. Faced with possibly no funding, no storage facility and a 1 yearcompletion date, a working group was formed to assess the collection and oversee the removaland relocation of materials.The group’s first course of action was to review and measure the current collection. Wedetermined that there were 87,000 volumes that needed to be removed. To determine how andwhat to remove from the collection we considered the following criteria: duplication, onlineaccess, licensing, usage, historical value and condition. The outcome from the initial analysisproved this could be accomplished by purchasing backfiles, de-duplicating and weeding thecollection.In order to meet this goal we needed to collaborate with other campus libraries regarding lastcopy policies, de-duping procedures, attaining backfile funds and storage needs. Policies andprocedures were rapidly developed and backfile funding was quickly approved. Because apermanent campus storage facility would not be available in the timeframe needed, temporarystorage was created at another library.To process and move these materials across campus we designed a work flow that relied heavilyon existing student staff and campus delivery system. Once decisions were made about wherematerials were to be moved, work orders were used to instruct student staff on pulling materials,changing holding and item records, and boxing and labeling materials. Quality assurance wasbuilt into the work flow design.Repurposing an entire floor and moving 1.38 miles of materials within a year was a challengingproject. Daring decision making, campus collaboration and creative process design helped usachieve this goal. As a result of this project the needs of our patrons will be better served byincreased digital resources and new space that will create an environment for increasedinnovation in teaching and learning.
Hoesly, J. T., & Glorioso, A. C. (2011, June), Dark, Dim, and Daring Paper presented at 2011 ASEE Annual Conference & Exposition, Vancouver, BC. https://peer.asee.org/17698
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