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Journey To The Center Of A Cv: Our Library’s Role In Developing An Institutional Bibliography

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2010 Annual Conference & Exposition


Louisville, Kentucky

Publication Date

June 20, 2010

Start Date

June 20, 2010

End Date

June 23, 2010



Conference Session

New Collaborations

Tagged Division

Engineering Libraries

Page Count


Page Numbers

15.821.1 - 15.821.18



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Paper Authors


Anne Rauh University of Wisconsin, Madison

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Anne Rauh, Information Services Librarian, serves as a reference, instruction, and liaison librarian at the University of Wisconsin - Madison's Wendt Library. She is responsible for the departments of Biomedical Engineering, Chemical and Biological Engineering, Materials Science and Engineering and their related research units. Anne graduated from the University of Wisconsin - Madison with a M.A. in Library and Information Studies in 2007 and a B.A. in International Studies in 2004.

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Jody Hoesly University of Wisconsin, Madison

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Jody Hoesly is the Collections and Scholarly Communications Librarian at the University of Wisconsin - Madison's Wendt Library. Jody has a B.S. in Mechanical Engineering and worked as an engineer in the machine tool, recreational vehicle, and electrical contracting industries. In 2008, she graduated from the University of Wisconsin - Madison with an M.A. in Library and Information Studies. She is also a certified K-12 teacher-librarian, technology teacher, and Project Lead the Way (PLTW) instructor. Jody recently joined Wendt where she manages the collection budget and serves as a reference, instruction, and liaison librarian.

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NOTE: The first page of text has been automatically extracted and included below in lieu of an abstract

Journey to the Center of a CV: Our Library’s Role in Developing an Institutional Bibliography Abstract

This paper shares our library’s journey through the design and implementation of a sustainable workflow that collects faculty publication data for release 1.0 of our institutional bibliography. Using the Engineering Physics Department as a pilot project, we describe our quest to establish the project borders, understand the department’s publishing environment, overcome limitations with citation management tools, build a competent team, scaffold the search for quality citations, set up an organized software site, and build bridges to expand future library service prospects.

Establishing the Borders: why are we doing this and what was done before?

An institutional bibliography is a valuable resource to any university because it maintains a record of publications generated by university faculty. This project was originally initiated to provide institutional publication information not available from our institutional repository. Faculty and the wider community can search the institutional bibliography to see a history of the institution as well as the changing roles of college faculty i. Our institutional bibliography not only lists publications, it also illustrates the inter-relationships and collaboration occurring within our research community. Faculty can keep their personal profiles current by interfacing their website with the institutional bibliography data. The publication data not only provides more purposeful communication within the institution, it can also be used in developing bibliometric benchmarks that reveal research discoveries ii.

From the initial concept, our library has actively participated in the project. Because the role of the academic library is dynamically changing, we see this project as an opportunity to expand user-focused services. In the book, Providing Effective Library Services for Research, the message is clear that librarians must know their users and their needs to support their research iii. By understanding our faculty scholarly output, we can provide collections and support services that meet the information seeking strategies of our researchers. Expanding our service model to include the institutional bibliography aligns with our library’s vision to help scholars and researchers share and document their publications.

In 2007, programmers at our library held focus groups with faculty in the College of Engineering and the School of Medicine and Public Health to better understand their personal management of publication history. During the course of these focus groups, library staff found that faculty do not keep publication lists up to date and the responsibility for doing so lies with department administrators or research assistants. The study also concluded that citation re-use is extremely important as faculty often have to maintain these lists in multiple locations iv.

Rauh, A., & Hoesly, J. (2010, June), Journey To The Center Of A Cv: Our Library’s Role In Developing An Institutional Bibliography Paper presented at 2010 Annual Conference & Exposition, Louisville, Kentucky. 10.18260/1-2--16088

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