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Supplementing The Library Collection With Digital Content From Engineering Departments

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2004 Annual Conference


Salt Lake City, Utah

Publication Date

June 20, 2004

Start Date

June 20, 2004

End Date

June 23, 2004



Conference Session

Rethinking Collection Development

Page Count


Page Numbers

9.1139.1 - 9.1139.8

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Paper Authors

author page

Karen Clay

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NOTE: The first page of text has been automatically extracted and included below in lieu of an abstract

Supplementing the Library Collection with Digital Content from Engineering Departments

Karen Clay Engineering Library, Stanford University

There are over 65 Centers and Labs associated with the Stanford School of Engineering. Information from these Labs is often being made available online, either in addition to or instead of print. Much of this online material is widely scattered, difficult to find, mounted on personal websites, and unlikely to be available over the long term. Ideally, the research output of the School of Engineering Labs and Centers, whether in print or electronic format, should be preserved for the long term and should be easily accessible to the Stanford community. As a first step towards this goal, the Engineering Library has begun a project to identify, characterize, and organize these materials. We want to learn what is out there, where it is being stored, and how much of it we already have in the Library.

Documents were identified by systematically searching Stanford School of Engineering web space, and by contacting each of the School of Engineering Labs and Centers individually and asking them if they could send us an inventory of their research output. For every item found with substantive informational content, descriptive information was gathered and input into a bibliographic database. The database was created using Refworks, an internet based bibliographic management software package.

The information input for each document includes bibliographic information, abstract and descriptors if available, the affiliated School of Engineering Center of Lab, the document type, document format, document size, and URL if available. We are also noting whether or not a record for the item exists in the Library OPAC, and if so, the call number. Figure 1 below shows a typical record in the Refworks database.

“Proceedings of the 2004 American Society for Engineering Education Annual Conference & Exposition Copyright © 2004, American Society for Engineering Education"

Clay, K. (2004, June), Supplementing The Library Collection With Digital Content From Engineering Departments Paper presented at 2004 Annual Conference, Salt Lake City, Utah.

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