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Using Google Apps to Collect and Organize My Tenure Portfolio

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2017 ASEE Annual Conference & Exposition


Columbus, Ohio

Publication Date

June 24, 2017

Start Date

June 24, 2017

End Date

June 28, 2017

Conference Session

Technology for Faculty Development and Classroom Management

Tagged Division

New Engineering Educators

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Paper Authors


Rebecca Marie Reck Kettering University Orcid 16x16

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Rebecca M. Reck is an Assistant Professor of Mechanical Engineering at Kettering University in Flint, Michigan. She completed her Ph.D. in systems engineering at the University of Illinois at Urbana-Champaign and her master’s degree in electrical engineering at Iowa State University during her eight years at Rockwell Collins and her bachelor's degree in electrical engineering with a mathematics minor, from Rose-Hulman Institute of Technology in 2005. Her research interests include controls, signal processing, and engineering education. Specific areas of controls and signal processing research include the design and modeling of intelligent controls, Kalman filters, and automation. Engineering education research includes curriculum and laboratory development for these concepts.

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During my first year as a faculty member, I used several features of Google Apps to help stay organized and streamline my workflow. Some of these ideas were obvious, while others took time to figure out. Since Gmail and Google Apps were already in place on my campus, it was an obvious starting point. I keep everything I am working on in Google Drive so that I have access to it from all of my devices. I keep track of everything that happens at a specific time with Google Calendar. I also use Reminders in Google Calendar to remind me of paper and grant deadlines. The Goal feature is also helpful for tracking daily writing and exercise goals.

For research, I use Google Docs to write conference papers collaboratively. I also save all of the papers I am working on in Google Drive. I also started a place to keep literature relevant to my research and a document to capture potential research questions and projects. I also have a folder in Google Drive where I save copies of potential grants or conferences of interest. I have a spreadsheet to track the budget and expenses from my start-up fund. Finally, I started a research portfolio that allows me to track and record research activities for annual reviews and eventually my tenure portfolio.

For teaching, I created a Google Doc for each lecture with my lesson plan. When I co-teach a laboratory with someone else, we share all of our materials (e.g. rubrics, assignments, and handouts) for each experiment in Google Drive. The shared folder allows both of us to make changes from anywhere and the other person always has the latest versions. When I give a group project in class, I also create a folder for each team to use. I have found it is helpful to create the folders so that they each have a unique name in my Google Drive. I can also track, if necessary, which team members have been contributing to the project. I have also started a teaching portfolio in a Google Doc. With my teaching portfolio, I also save all the raw data from grade books and evaluations that will eventually be added to my teaching portfolio.

For service, I have a portfolio to track service contributions for tenure. I also keep notes and minutes from meetings that I attend. I also have a folder on Google Drive for each organization I am a member.

This paper will include lessons learned and best practices from the above applications of Google Apps.

Reck, R. M. (2017, June), Using Google Apps to Collect and Organize My Tenure Portfolio Paper presented at 2017 ASEE Annual Conference & Exposition, Columbus, Ohio. 10.18260/1-2--29075

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