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Digital Hallpass Monitoring System to Improve Emergency Evacuation Procedures in Secondary Schools

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2021 ASEE North Central Section Conference


University of Toledo, Ohio

Publication Date

March 19, 2021

Start Date

March 19, 2021

End Date

March 20, 2021

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Paper Authors

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Harrison Heinig

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Kyle Hohman

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Derek Ritterbusch


Stephany Coffman-Wolph Ohio Northern University

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Dr. Stephany Coffman-Wolph is an Assistant Professor at Ohio Northern University in the Department of Electrical, Computer Engineering, and Computer Science (ECCS). Research interests include: Artificial Intelligence, Fuzzy Logic, Game Theory, Teaching Computer Science, STEM Outreach, Increasing diversity in STEM (women and first generation), and Software Engineering.

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Heath Joseph LeBlanc Ohio Northern University Orcid 16x16

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Heath J. LeBlanc is an Associate Professor in the Electrical & Computer Engineering and Computer Science Department at Ohio Northern University. He received his MS and PhD degrees in Electrical Engineering from Vanderbilt University in 2010 and 2012, respectively, and graduated summa cum laude with his BS in Electrical Engineering from Louisiana State University in 2007. His research interests include cooperative control of networked multi-agent systems, resilient and fault-tolerant control, and networked control systems. He received the Best Student Paper Award in the area of Intelligent Control Systems and Optimization at the 2010 International Conference on Informatics in Control, Automation and Robotics, and he received an Honorable Mention Award at the 2012 International Conference on Hybrid Systems: Computation & Control.

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Tyler Joseph Horne

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This paper will describe a senior capstone project to create a digital hall pass system for Lima Senior High School to replace their current paper-based system, both to reduce the risk of the spread of infectious disease and to provide a safeguard in accounting for students not in the expected classroom for evacuation during times of emergency. This system will have a number of convenient features for teachers and administrators to use. We will allow access to data for faculty to observe student patterns such as who goes where, how often, and at what time. We will also allow the viewing of all currently active hall passes, which can be extremely important for the safety of students in cases of emergency such as a fire or lockdown.

There are many metrics and constraints for this project that will allow our team to produce an ideal hall pass system for our client. An example of some constraints our team will use include time constraints of how long it takes to check a student in/out, a minimum number of supported users that can use the system at the same time, making sure the system is responsive in real time, and secure access to the data stored by the system. Examples of some evaluation metrics we will use to evaluate our software include lines of code covered by unit testing (higher is better), time to check a student in/out (lower is better), number of button clicks needed to check a student in/out (lower is better), and upfront/recurring costs (lower is better).

Our client has already laid out a general solution that they are imagining for the problem, and we have a few potential solutions to the different components of that general solution. The general solution has a component for use by the school’s teachers, allowing them to check students in and out. There is a component for use by the school’s administrators, allowing them to see which students have currently active hall passes, along with some other useful reports. Finally, there is the database component to safely and securely store the actual hall pass data. All of these components will have to be integrated to each other, in addition to the client’s existing systems.

The teacher’s component will have options to check students in and out, and will have pre-populated destination locations for the teacher to choose from (restrooms, nurse, resource center, and room numbers for classrooms). They will also be able to look at previous hall passes that they have given out, or what passes they have given to a specific student. One way to accomplish this would be a web application, accessible from a teacher’s laptop or desktop. Another potential solution would be to develop an iPad app that allows teachers to check the students in and out by scanning the students’ ID card with the iPad’s camera. The iPad solution may not be optimal, as the client has informed us that after a teacher's iPad malfunctions, they do not plan on replacing them. It could, however, still be a worthwhile addition to the first solution.

Our team is on track with creating an easy to use hall pass system for our client. Our client has laid out their vision for the dream product that they want to use in the future. The full paper will present a detailed overview of the problem, existing solutions on the market along with their drawbacks and limitations, and the overview of the solution to create the digital hall pass monitoring system to improve emergency evacuation procedures in secondary schools.

Heinig, H., & Hohman, K., & Ritterbusch, D., & Coffman-Wolph, S., & LeBlanc, H. J., & Horne, T. J. (2021, March), Digital Hallpass Monitoring System to Improve Emergency Evacuation Procedures in Secondary Schools Paper presented at 2021 ASEE North Central Section Conference, University of Toledo, Ohio.

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